St. Petersburg Criminal Defense Attorney

Chief Judge Anthony Rondolino signed Administrative Order Number 2016-019 PI-CIR on April 1, 2016. The administrative order dealt with the creation and maintenance of electronic and paper case files.

While the Court continues to transition to electronic case files in order to achieve a comprehensive electronic documents system, Administrative Order Number 2016-019 PI-CIR establishes that the Pinellas County Clerk of the Circuit Court must continue to create and maintain paper case files in the cases specified in the Administrative Order and otherwise create paper case files when requested by the Court in order to ensure the integrity of and efficient delivery of information to the judiciary.

The [[$firm]] handles criminal court cases in Clearwater and St. Petersburg, Florida. This article explains the administrative procedures used for such cases in courtrooms throughout Pinellas County.

Cases that Require Paper Files in St. Petersburg, Florida

Administrative Order Number 2016-019 PI-CIR establishes that the Pinellas County Clerk of the Circuit Court is required to create and maintain paper case files in new and existing cases in:

  • County to Circuit Criminal Appeals;
  • All cases assigned or transferred to Unified Family Court;
  • Dating Violence, Domestic Violence, Repeat Violence, Sexual Violence, and Stalking Injunction Proceedings; and
  • Cases where the death penalty has been imposed.

The Court will continue to request paper case files for the above cases, and the Clerk of the Circuit Court must deliver the paper case files to the Court within two business days of the request, unless a different time is specified by the Court. The Clerk will continue to deliver paper case files to the courtrooms for scheduled calendars in these cases in accordance with its current practices.

In the criminal division, Administrative Order Number 2016-019 PI-CIR states that it is necessary for the efficient operation of the Court for paper case files to be created for trials. It is also necessary for the efficient operation of the Court for relevant paper documents, as determined by the Court, to be created for:

  • Advisory hearings;
  • Motion to suppress hearings;
  • Motion to dismiss hearings; and
  • Notice to appear hearings.

The Clerk of the Circuit Court delivers these paper case files or paper documents to courtrooms for these proceedings in accordance with its current practices.

Except as provided above, the Clerk is not required to create or maintain paper case files in new cases. Instead, the Clerk must create, maintain, and make available to the Court electronic case files. In existing cases, the Clerk is not required to maintain the paper case file if it has been fully converted to an electronic case file that is maintained by the Clerk and available to the Court.

In cases where the case file is electronic, the Clerk is only required to produce a paper case file on specific request of the Court. The Clerk must deliver the paper case files to the Court within two business days of the request, unless a different time is specified by the Court. Requests will be limited to only when it is necessary for the efficient operation of the Court.

Converting Paper Cases to Electronic Cases in Pinellas County, FL

In order to facilitate the Court’s transition from paper case files to electronic case files, Administrative Order Number 2016-019 PI-CIR encourages the Clerk of the Circuit Court to convert existing paper case files to electronic case files and make them available to the Court. Documents in electronic case files must be in a searchable PDF format whenever possible.

The administrative order also states that when converting paper case files to electronic case files, the Clerk must convert the entire paper case file to an electronic case file in the following order of priority:

  • Cases in which electronic case files are requested by the Court. Once notified, the Clerk must make the entire case file electronically available within two business days of the request, unless a different time is specified by the Court;
  • Cases where a new pleading requesting or requiring court action is electronically filed;
  • Open cases;
  • Re-opened cases; and
  • Closed cases.

St. Petersburg Criminal Defense Attorney

If you are preparing to have any kind of criminal case handled in a court in Pinellas County, it will be in your best interest to immediately seek legal representation. St. Petersburg criminal defense lawyers Melinda Morris and Seth Shapiro defend people accused of all types of criminal offenses in Florida.

The [[$firm]] represents alleged offenders all over Pinellas County in addition to communities in Pasco County, Sarasota County, Hillsborough County, and Manatee County. Call [[$phone]] today to have our attorney review your case and answer all of your legal questions during a free, confidential consultation.